Blue Waters Kayak
 

PROGRAM REQUEST

 

To help Bucknell University groups get outside together, OEL offers programs by request. Each program is unique and designed directly with the requesting group. To get started, please review our frequently asked questions and complete our questionnaire (REQUEST A PROGRAM button). Within 1 regular business day a member of our team will email you to confirm our ability to facilitate the requested program and discuss next steps. Please note that your request submitting online is not finalized until after hearing from and discussing with our team member!

FREQUENTLY ASKED QUESTIONS

How far in advance do I need to request?


We ask that all program requests are made minimally 10 business days (2 weeks) in advanced of your intended program date. This allows our office to confirm availability and prepare. In some circumstances we can accommodate requests made less than 10 business days although our availability is often quiet limited.




Who can request a program?


Program requests are reserved for members of the Bucknell community. This may include student organizations, residential housing affinities, faculty led groups, etc.

At this time we are unable to accommodate requests from public individuals/groups/organizations.




What type of program(s) can be requested?


Bucknell OEL is able to accommodate a diverse offering of programs. Some examples include: Susquehanna River Kayaking / Paddleboarding Day Hikes at Dale's Ridge or R.B. Winter State Park Campfire & S'mores at the Bucknell Farm Fire Pit Biking the Buffalo Valley Rail Trail Other activities are available and can be requested using our questionnaire and then discussed directly with a member of our team.




How much does a program cost?


Each requested program is unique in its design and subsequently the cost. Requested programs are managed on a cost-recovery basis.

Examples of costs include:

Equipment rental & disposable supplies

Trailer transport

Student leader wages

Participant transportation (if applicable)

All costs are shared at the time of program finalization with our team member. Please note that a program is not confirmed until costs have been agreed upon and payment details provided. We typically don't bill for program fees until the conclusion of a program. Written approval must be provided before we can initiate a departmental transfer.




What's included in a program?


Each requested program is unique in its needs and inclusions. Some examples of what is typically included with each of our programs:

Program planning and finalization with our administrative staff

Knowledgeable and trained student leaders

Risk management and administrative support throughout

Paperless online waiver & health screening process

First aid supplies and satellite communication (if applicable)

Equipment rental & disposal supplies

Equipment transportation

Participant transportation (if applicable)




Can you arrange transportation off campus?


We are able to work with Bucknell Transportation Services and arrange program participant transportation off campus if needed. Often it's best for this step to be handeled by the requesting group themselves. Transportation requests can be made directly through the Events Management office, specifically Jodi Hosterman, Transportation Coordinator. If the requesting group is handling their own transportation, they only need to account for their participant numbers. We will provide transportation for our student leaders and our equipment.




How can I pay? Departmental Transfer?


We are able to accept departmental transfers or checks.

All costs are shared at the time of program finalization with our team member. Please note that a program is not confirmed until costs have been agreed upon and payment details provided. We typically don't bill for program fees until the conclusion of a program. Written approval must be provided before we can initiate a departmental transfer.




Can you arrange food for programs?


We are generally quiet limited in what type of food we can provide during our requested programs. It is best if this is arranged by the requesting group themselves. At this time, we are able to accommodate individual S'more packet requests. You can learn more HERE. Due to circumstances surrounding COVID-19 and university precautions, group style meals need to be discussed with and arranged directly through Bucknell Dining Services.